Local School Leads

Local School Lead Responsibilities

Each Cobb County school will identify one local ESOL teacher and one administrator who will work together to ensure the following:

Download PDF of Local ESOL Lead Responsibilities

Account for all Active, IEL, Monitored, and former EL students in the building while maintaining permanent records.
Identify Dually Identified Students (ESOL & Special Education) and ensure ESOL teacher representation at IEP meetings.
Notify teachers of the Monitored Students in their classes and provide ongoing support as needed for the identified students.
Distribute, collect, and file Monitoring Forms throughout the year.
Ensure ESOL teacher representation at RtI and retention meetings.
Establish procedures for identification of students for ESOL assessment and students new to the local school.
Assist with scheduling ESOL students according to the ESOL program delivery service within federally established timelines. (30 days from 1st day of school, 2 weeks after 1st day)
Inform parents/guardians of the language services provided to the student(s).
ESOL lead will complete all required paperwork and forms in a timely manner.
Organize English Language Testing Participating Committee (EL/TPC) and the deferment form (if applicable) for all students. File in green folders and keep a copy for your records. (Active, Monitored, Waived)
Communicate to classroom teachers that accommodations are provided with fidelity within the classroom setting throughout the year.
Send all Initial Paperwork to the ESOL/Title III Department by county mail. (Cobb Initial, Score Summary sheet/Testing document, Parent Notification of ESOL services with home language on back)
Maintain records of all ESOL documents/forms in green folders for compliance.
Ensure that a Waiver Rescindment form is sent to parents at the beginning of the school year and filed locally in the green folder for all Waived students.
Accurately report FTE data on required FTE forms and documents and submit to the ESOL/Title III Department by deadline.
Contact the ESOL/Title III Department to report any inaccurate data in OnTrack.
Dissemination of information from ESOL/Title III Department to local school staff and administration.
Collaboration with other ESOL staff, content teachers and special education teachers on differentiation strategies for EL-Active and EL-Monitored students
Inform staff of guidelines for EL students based on CCSD Grading System (IHA-R)
Provide classroom/content teachers with WIDA standards to post in their classroom.
Build connected, culturally inclusive communities within the classroom and school setting.
Effective communication of ESOL information with the community and all stakeholders.
Facilitate school-wide communication in the home language of EL students.
Notify staff of translation services provided by the IWC
Assist administration with organizing schedule for translation services during conference week.
Assist local school test coordinator/administrator with accommodations for ACCESS and all other assessments
Assist administrators with becoming familiar with the CCSD ESOL/Title III TKES-aligned observation tool for ESOL teachers
Consistent implementation of WIDA English Language Proficiency standards, MPIs, Can Do Descriptors and SIOP
Coordinate with ESOL/Title III Department to schedule and organize school-based professional development
Provide in-house professional development to content area teachers regarding research-based strategies for ELs and integration of the WIDA English Language Development Standards in content lessons and activities.

Timeline of Responsibilities

ESOL Caseload/Teacher Duties by Month

Download PDF of Timeline for the school year

Month	Duties
August - September	Identify all of the EL students in your building by running an OnTrack report (EL-Active, EL-Monitored, EL-Waived, Dual Identified, IEL). All EL students must be verified (see admin for details). Make sure all of the ELs in your building are accounted for and served in a state approved ESOL delivery model. Review ACCESS scores and share with all teachers who teach ELs. Establish intake procedures with your school clerk to ensure effective communication is in place regarding newly enrolled EL students. Elementary teachers administer W-APT screener in all domains (L, S, R, W) to all new students K-5 and submit paperwork to the ESOL/Title III Department. (completed by August 30; afterward, within 10 days of arrival) Middle and high school teachers ensure that newcomers make an appointment with the IWC for intake purposes. MS & HS students take W-APT at the IWC. Provide teachers with CAN DO descriptors. Explain in detail regarding how to use the CAN DO descriptors to differentiate instruction based on English language proficiency (ELP) levels. Collaborate with Student Support Administrator, special education team leader, and special education teachers/case managers to establish a protocol to ensure ESOL representation at IEP and RTI meetings (refer to Dually Identified forms). Begin to schedule testing participation Committee (TPC) meetings with content area teachers and related stakeholders to determine EL student testing accommodations for the new academic school year. TPC meetings should be held prior to testing (refer to bottom of the TPC form for distribution instructions). Make sure testing accommodations are in place prior to the SLO pre-test. Elementary school teachers complete 1st Monitoring cycle for EL-Monitored year 1 and 2 students. (August 31-September 7) Collaborate with administration and instructional leaders to establish an ongoing plan for ESOL professional development. Complete ESOL Student Deferment Eligibility Form for IEL students who qualify for testing deferment. A TPC meeting must be held for any ESOL student who arrives throughout the school year. TPC Accommodation Forms should be competed as well. Prepare to submit first cycle of FTE. Instructions will be sent from the ESOL/Title III Department. Middle and high school teachers complete 1st Monitoring cycle for EL-Monitored year 1 and 2 students. (September 9-16) Attend 1st ESOL Lead Quarterly meeting. (September 7- Elementary; September 8- Middle/High) Ensure ESOL representation at all meetings (parent conferences, RTI, IEP) regarding the academic interest of ALL identified EL-Active, EL-Monitored, EL-Waived, IEL, and dually identified students. Continually collaborate with content area teachers to provide research-based instructional strategies to support the linguistic and academic development of EL students. Complete and submit the accommodations to the ESOL/Title III Department for all Active and Monitored students.
October	Ensure accommodations spreadsheets are accurate in the shared drive. Finalize folders for students on your caseload (TPCs, parent and teacher notification of accommodations/waiver) Assist classroom teachers with implementing accommodations/ELD standards and MPIs Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Mentor new ESOL staff members Collaborate with ESOL Administrator to go over accommodations and testing plan. Collaborate with ESOL Administrator to schedule ESOL Professional Development Partake in the parent conferences during Conference Week. (HS) Plan test administration of EOCs with local school test administrator to ensure accommodations are accurate
November	Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Elementary school teachers complete 2nd Monitoring cycle for EL-Monitored year 1 and 2 students. (November 10-17) Place original forms in ESOL folder. Prepare ESOL students for the ACCESS test-practice sample test items, hold meetings, etc Work with classroom teachers to develop ESOL instructional plans using the WIDA Can do descriptors/Model Performance Indicators (MPIs) Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Mentor new ESOL staff members Collaborate with ESOL Administrator to schedule ESOL Professional Development WIDA tier counts due for ACCESS ordering (Submit to Office of Assessment if applicable) Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Provide teachers with notification of accommodation forms Send out monitor forms to all classroom teachers, collect and review. Place forms in ESOL folder.
December	Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Provide teachers and parents with notification of accommodation forms Create ACCESS Testing Plan with ESOL Administrator and/or Testing Administrator Begin the ACCESS on-line training. All teachers (including experienced ESOL teachers) must certify or re-certify each year. Certificates must be sent given to the testing administrator before administering the ACCESS Work with classroom teachers to develop ESOL instructional plans using the WIDA Can do descriptors/Model Performance Indicators (MPIs) Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Mentor new ESOL staff members Collaborate with ESOL Administrator to schedule ESOL Professional Development
January	Attend district level ESOL Lead Quarterly Training and redeliver the information to local school staff If classes have changed for 2nd semester, send Accommodations to teachers Finalize ACCESS Tier assignments and ACCESS testing plan Begin ACCESS testing Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Provide teachers and parents with notification of accommodation forms Work with classroom teachers to develop ESOL instructional plans using the WIDA Can do descriptors/Model Performance Indicators (MPIs) Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Mentor new ESOL staff members Collaborate with ESOL Administrator to schedule ESOL Professional Development
February	Complete ACCESS testing. Ensure coding is accurate and that all students have been tested Complete and submit FTE count in Shared Drive Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Provide teachers and parents with notification of accommodation forms Update accommodation spreadsheets and uploaded to Shared Drive Work with classroom teachers to develop ESOL instructional plans using the WIDA Can do descriptors/Model Performance Indicators (MPIs) Send out monitor forms to all classroom teachers, collect, and review. Place forms in ESOL folders. Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Mentor new ESOL staff members Collaborate with ESOL Administrator to schedule ESOL Professional Development
March	Middle and high school teachers complete 3rd Monitoring cycle for EL-Monitored year 1 and 2 students. (February 27-March 3) Place original forms in ESOL folder. Submit ACCESS testing material to Testing Administrator to be shipped to the warehouse (all forms/checklists/etc) Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Review TPC Accommodations forms with local testing coordinator Assist in creating the testing plan for state assessment with local test administrator Work with classroom teachers to develop ESOL instructional plans using the WIDA Can Do descriptors/Model Performance Indicators (MPIs) Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Mentor new ESOL staff members Collaborate with ESOL Administrator to schedule ESOL Professional Development
April	Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Work with classroom teachers to develop ESOL instructional plans using the WIDA Can do descriptors/Model Performance Indicators (MPIs) Send out monitor forms to all classroom teachers, collect and review. Place forms in ESOL folders. Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Mentor new ESOL staff members Collaborate with ESOL Administrator to schedule ESOL Professional Development Elementary school teachers complete 4th Monitoring cycle (April 19-26). Place original forms in ESOL folder.
May	Middle and high school teachers complete 4th Monitoring cycle for EL-Monitored year 1 and 2 students. (May 1-5) Place original forms in ESOL folder. Run an ESOL active student report from Ontrack to identify all active/monitored ELs and verify Continue to hold TPC meetings and complete TPC accommodation forms for new students Ensure ESOL representation on all meetings regarding the academic interests of ALL identified ESOL and ESOL-M students (RTI, IEL, Retention, et al) Review ACCESS test scores for Exits and progress Complete ESOL Exit forms for students who qualify and review with District ESOL staff Send home ACCESS Reports, Parent Letters of continuation of services or exit from the ESOL program Ensure all FTE coding errors have been corrected Create scheduling option spreadsheets for ESOL AP/Scheduling administrator using ACCESS scores/grades/teacher suggestions Complete and return all EOY checklist to ESOL Department Enjoy your summer!

Local ESOL School Leads

List of 2016-17 Local School Leads.

Green Folders

Please be sure that all EL students have a green folder with their permanent records.

If you need more folders, please email Maria.Barnette@cobbk12.org.